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HP LaserJet Pro M1212nf Multifunction Printer support

Sending a Fax

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Fax from the control panel using the flatbed scanner

Follow these steps to send a fax from the printer control panel using the flatbed scanner.

Video of sending a fax

The following video demonstrates how to send a fax from the printer control panel.
NOTE:This video shows an HP LaserJet Pro M1212 Multifunction printer, but the steps are the same for your printer.
If you have trouble viewing the video or to view the video in a different size, click here to play the video on YouTube .
  1. Place the document face-down on the scanner glass.
    Figure 1: Document placement
  2. Press the Setup  button.
  3. Select the Phone Book menu, and then press the OK button.
  4. From the list, select the phone book entry. If no entry exists, use the keypad on the control panel to dial the number.
  5. On the control panel, press the Send Fax  button. The product starts the fax job.

Fax from the control panel using the automatic document feeder

Follow these steps to send a fax from the printer control panel using the automatic document feeder.

Video of sending a fax

The following video demonstrates how to send a fax from the printer control panel.
NOTE:This video shows an HP LaserJet Pro M1212 Multifunction printer, but the steps are the same for your printer.
If you have trouble viewing the video or to view the video in a different size, click here to play the video on YouTube .
  1. Insert the originals into the document feeder face-up.
    NOTE:The document feeder capacity is up to 35 sheets of 75 g/m2 or 20 lb media.
    CAUTION:To prevent damage to the product, do not use an original that contains correction tape, correction fluid, paper clips, or staples. Also, do not load photographs, small originals, or fragile originals into the document feeder.
    Location of the document feeder
  2. Adjust the guides until they are snug against the paper.
    Figure 3: Paper guides
  3. Press the Setup  button.
  4. Select the Phone Book menu, and then press the OK button.
  5. From the list, select the phone book entry. If no entry exists, use the keypad on the control panel to dial the number.
  6. On the control panel, press the Send Fax  button. The product starts the fax job.

Manual dial faxing

Usually, the product dials after you press the Send Fax  button. At times, however, you might want the product to dial each number as you press it. For example, if you are charging your fax call to a calling card, you might need to dial the fax number, wait for the acceptance tone of your telephone company, and then dial the calling card number. When dialing internationally, you might need to dial part of the number and then listen for dial tones before continuing to dial.
Send a fax to a group manually (ad hoc faxing)
Use the following instructions to send a fax to a group of recipients:
  1. Load the document into the document feeder input tray.
  2. Press the Setup  button.
  3. Select the Phone Book menu, and then press the OK button.
  4. From the list, select the phone book entry. If no entry exists, use the keypad on the control panel to dial the number.
  5. To continue dialing numbers, repeat steps 3 and 4. If you are finished dialing numbers, go to the next step.
  6. Press the Send Fax  button.
  7. If you have more pages to scan, press 1 to select the Yes option, and then repeat step 6 for each page of the fax job. If you are finished, press 2 to select the No option.
    The product sends the fax to each fax number. If a number in the group is busy or does not answer, the product redials that number based on the redial setting. If all redial attempts fail, the product updates the fax activity log by adding the error, and then it proceeds to the next number in the group.
Manual redial
  1. Load the document into the document feeder.
  2. On the control panel, press the Redial  button.
  3. Press the Send Fax  button.
  4. If you have more pages to scan, press 1 to select the Yes option, and then repeat step 3 for each page of the fax job. If you are finished, press 2 to select the No option.
    The product sends the fax to the number that it redialed. If the number is busy or does not answer, the product redials the number based on its redial setting. If all redial attempts fail, the product updates the fax activity log by adding the error.

Send a fax from the software

The following information provides basic instructions for sending faxes by using the software that came with the product. All other software-related topics are covered in the software Help, which can be opened from the software-program Help menu.
You can fax electronic documents from a computer if you meet the following requirements:
  • The product is connected directly to the computer.
  • The product software is installed on the computer.
  • The computer operating system is Microsoft Windows XP, Windows Vista, Windows 7, or Mac OS X 10.4, 10.5, 10.6, or later.
Send a fax from the software (Windows XP, Vista, or Windows 7)
The procedure to send a fax varies according to your specifications. The most typical steps follow.
  1. Click Start , click Programs (or All Programs in Windows XP), and then click Hewlett-Packard .
  2. Click the product name, and then click Send fax . The fax software appears.
  3. Enter the fax number of one or more recipients.
  4. Load the document in the document feeder.
  5. Include a cover page. (This step is optional.)
  6. Click Send Now .
Send a fax from the software (Mac OS X 10.4 and later)
Using Mac OS X, you can choose between two methods of sending faxes from the product software.
To send a fax by using HP Director complete the following steps:
  1. Load the document into the document feeder.
  2. Open HP Director by clicking the icon in the dock, and then click Fax . The Apple print dialog appears.
  3. Select Fax PDF from the PDF pop-up menu.
  4. Enter the fax number of one or more recipients under To .
  5. Select the product under Modem .
  6. Click Fax .
To send a fax by printing to a fax driver, complete the following steps:
  1. Open the document that you want to fax.
  2. Click File and then click Print .
  3. Select Fax PDF from the PDF pop-up menu.
  4. Enter the fax number of one or more recipients under To .
  5. Select the product under Modem .
  6. Click Fax .
Send a fax from a third-party software program, such as Microsoft Word (all operating systems)
  1. Open a document in a third-party program.
  2. Click the File menu, and then click Print .
  3. Select the fax print driver from the printer driver drop-down list. The fax software appears.
  4. Complete one of the following procedures:
    • Windows
      1. Enter the fax number of one or more recipients.
      2. Include a cover page. (This step is optional.)
      3. Include any pages loaded at the product. (This step is optional.)
      4. Click Send Now .
    • Macintosh
      1. Select Fax PDF from the PDF pop-up menu.
      2. Enter the fax number of one or more recipients.
      3. Select the product under Modem .
      4. Click Fax .

Send a fax by dialing from a telephone connected to the fax line

Occasionally, you might want to dial a fax number from a telephone that is connected to the same line as the product. For example, if you are sending a fax to a person whose device is in the manual receive mode, you can precede the fax with a voice call to let that person know that the fax is coming.
NOTE:The telephone must be connected to the product "telephone" port .
  1. Load the document into the document feeder.
  2. Pick up the handset of a telephone that is connected to the same line as the product. Dial the fax number by using the telephone keypad.
  3. When the recipient answers, instruct the person to start the fax machine.
  4. When you hear the fax tones, press the Send Fax  button, wait until Connecting appears on the control-panel display, and then hang up the telephone.

Schedule a fax to be sent later

Use the product control panel to schedule a fax to be sent automatically at a future time to one or more people. When this procedure is completed, the product scans the document into memory and then returns to the Ready state.
NOTE:If the product cannot transmit the fax at the scheduled time, that information is indicated on the fax error report (if that option is turned on) or recorded in the fax activity log. The transmittal might not be initiated because the fax-sending call is not answered, or because a busy signal stops the redial attempts.
If a fax has been scheduled to be sent at a future time but it requires updating, send the additional information as another job. All faxes that are scheduled to go to the same fax number at the same time are delivered as individual faxes.
  1. Load the document into the document feeder.
    Figure 4: Location of the document feeder
  2. On the control panel, press the Setup  button.
    Figure 5: Product control panel
  3. Use the arrow buttons to select the Fax functions menu, and then press the OK button.
  4. Use the arrow buttons to select the Send fax later menu, and then press the OK button.
  5. Use the keypad to enter the time.
  6. If the product is set to the 12-hour time mode, use the arrow buttons to move the cursor past the fourth character to set A.M. or P.M. Select 1 for A.M. or select 2 for P.M., and then press the OK button. If the product is set to the 24-hour time mode, press the OK button.
  7. Press the OK button to accept the default date or use the keypad to enter the date, and then press the OK button.
  8. Enter the fax number.
    NOTE:This feature does not support undefined (ad hoc) groups.
  9. Press the OK button or the Send Fax  button. The product scans the document into memory and sends it at the designated time.

Use access codes, credit cards, or calling cards

To use access codes, credit cards, or calling cards, dial manually to allow for pauses and dialing codes.

Send faxes internationally

To send a fax to an international destination, dial manually to allow for pauses and international dialing codes.
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