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How to Scan: From the Control Panel

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Introduction

This document explains how to scan a picture or a document using the touch screen on your HP product.
Before scanning, make sure that the computer is on, the product software is installed, and the HP product is connected to the computer with a USB cable, a wired (Ethernet) network cable, or through a wireless network connection.
Use the following steps to scan pictures or documents to the computer. First, select your connection type.
Follow these steps to scan from the HP product to a computer over a network connection.

Step one: Activate the scan connection to the computer

Follow these steps to activate the scan connection between the HP product and the computer.
Mac users : This step is not necessary for Mac operating systems. Skip to the next step.
IMPORTANT: To send scans from your HP product to a computer over a wired (Ethernet) or a wireless network, you must enable the Activate Scan to Computer connection from the HP software after the computer restarts, hibernates, or enters sleep mode (the hard disc shuts down). The scan cannot complete if the Activate Scan to Computer connection is not enabled each time that the computer restarts, hibernates, or enters sleep mode .
  1. Press the Power button ( ) to turn the product on.
  2. Open the HP software by following one of these methods.
    • Double-click the product icon ( ) on your desktop.
    • In Windows XP, click Start ( ), or in Windows Vista and Windows 7, click the Windows icon ( ), click All Programs , click the HP folder, click the folder with the name of your product series, and then click your product.
  3. Under Scanner Actions , click Activate Scan to Computer .

Step two: Place the item on the scanner glass

Follow these steps to place the item you are scanning on the scanner glass.
  1. Turn the HP product on.
  2. Place the item with the print side down on the scanner glass, and then position it according to the engraved guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.

Step three: Select the scan type from the touch screen

Follow these steps to scan from the touch screen.
  1. On the touch screen, touch Scan ( ).
  2. Touch the computer icon to scan to the connected computer.
  3. Touch the name of the computer that you want to save the scan to.
  4. Touch one of the following scan options that corresponds to the document or picture you are scanning.
    Scan optionDescription
    Scan as PDFUse this setting to scan text documents that will not be editable. Use the Save as Editable Text (OCR) to scan text that you can edit.
    Scan as Editable Text (OCR)Use this setting to scan text documents that will be editable. You must have Optical Character Recognition (OCR)
    A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
    software (for example, OmniPage, FineReader, TextBridge, or SimpleOCR) installed on your computer to save text as editable.
    Scan as JPEGUse this setting to scan pictures and images.
    Email as PDFUse this setting if you want to scan and email a non-editable text document in Microsoft Outlook or similar email software.

    NOTE:You can only email a scanned document if you use Microsoft Outlook or another software program as your primary email program. You cannot use software based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Email as JPEGUse this setting to scan and email pictures or images in Microsoft Outlook or similar email software.

    NOTE:You can only email a scanned document if you use Microsoft Outlook or another software program installed in Windows to send and receive your email. The Email as JPEG feature does not work with software based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Everyday ScanUse this setting to create a customized scan that you will use multiple times.
  5. Touch Start Scan . The product scans the document or image, and then saves it to the destination specified in the settings.
Follow these steps to scan to a computer with a USB cable connection.
Figure 1: Example USB connection
Image: USB connection

Step one: Place the item on the scanner glass

Follow these steps to place the item you are scanning on the scanner glass.
  1. Turn the HP product on.
  2. Place the item with the print side down on the scanner glass, and then position it according to the engraved guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.

Step two: Select the scan type from the touch screen

Follow these steps to scan from the touch screen.
  1. On the touch screen, touch Scan ( ).
  2. Touch the computer icon to scan to the connected computer.
  3. Touch the name of the computer that you want to save the scan to.
  4. Touch one of the following scan options that corresponds to the document or picture you are scanning.
    Scan optionDescription
    Scan as PDFUse this setting to scan text documents that will not be editable. Use the Save as Editable Text (OCR) to scan text that you can edit.
    Scan as Editable Text (OCR)Use this setting to scan text documents that will be editable. You must have Optical Character Recognition (OCR)
    A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
    software (for example, OmniPage, FineReader, TextBridge, or SimpleOCR) installed on your computer to save text as editable.
    Scan as JPEGUse this setting to scan pictures and images.
    Email as PDFUse this setting if you want to scan and email a non-editable text document in Microsoft Outlook or similar email software.

    NOTE:You can only email a scanned document if you use Microsoft Outlook or another software program as your primary email program. You cannot use software based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Email as JPEGUse this setting to scan and email pictures or images in Microsoft Outlook or similar email software.

    NOTE:You can only email a scanned document if you use Microsoft Outlook or another software program installed in Windows to send and receive your email. The Email as JPEG feature does not work with software based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Everyday ScanUse this setting to create a customized scan that you will use multiple times.
  5. Touch Start Scan . The product scans the document or image, and then saves it to the destination specified in the settings.

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