Using Keyboard Shortcuts and Special Keys
This document pertains to HP products with a Microsoft Windows operating system.
Enhance your efficiency in Windows by memorizing and using keyboard shortcuts to perform routine tasks.
Standard keyboard keys
The typical keyboard includes the following keys:
|Number||Name||Feature or function|
|1||Caps Lock key||Activates/deactivates the Caps Lock feature.|
|2||Scroll Lock key||Activates/deactivates the Scroll Lock feature.|
|3||Num Lock key||Activates/deactivates the Num Lock feature.|
|4||Ctrl key||Use in combination with another key; its function depends on the application software you are using.|
|5||Windows key *||Opens the Start menu in Microsoft Windows. Use in combination with other keys to perform other functions.|
|6||Alt key||Use in combination with another key; its function depends on the application software you are using.|
|7||Application key*||Similar to the right mouse button, opens pop-up menus in a Microsoft Office application. May perform other functions in other software applications.|
|8||Editing keys||Includes the following: Insert, Home, Page Up, Delete, End, and Page Down. |
Hold Ctrl and Alt while pressing Delete to restart the computer.
|*Available in select geographic regions.|
Additional keys often found on your keyboard
|Name||Location||Feature or function|
|Fn||Lower left between Ctrl and Alt||Used in combination with another key; its function depends on the application software you are using.|
The Fn key often has colored letters or a box around the letters. Use the Fn key with other, similarly identified, keys.
|Esc||Top row on the left side. Left of the F1 through F12 keys||Cancels or aborts the current operation.|
|Prt Scr||Top row on the right side. Right of the F1 through F12 keys||Sends a current image of the screen to the computer clipboard.|
|Insert||Top row on the right side. Right of the F1 through F12 keys||Activates/deactivates text insertion without overwriting previous text.|
|Pause/Break||Top row on the right side. Right of the F1 through F12 keys||Pauses the program or restarts a paused program.|
F1 - F12 key functions in Windows 7 and Windows 8
There are several special keys along the top row of the keyboard. The F1 through F12 keys have different functions depending on whether you are on the Windows desktop or within an application.
NOTE:The F1 through F12 keys have no function while on the Windows 8 Start screen.
The following table explains the keys and their use:
|Name||Windows 7 and Windows 8 Desktop feature or function||Application feature or function|
|F1||+ F1 opens Windows Help screen||In applications, opens application specific Help window.|
|F2||Renames the selected item.||In Microsoft Word, Ctrl + F2 shows print options. Ctrl + Alt + F2 opens the Document window.|
|F3||Opens the search window.||In applications, opens application specific search window.|
In Microsoft Word, Shift + F3 toggles between uppercase and lowercase letters in the highlighted section.
In Microsoft Outlook, + F3 opens advanced search options.
|F4||Alt + F4 closes the active window.||In applications, Ctrl + F4 closes the open window within the active application.|
|F5||None||In Internet Browsers, refreshes the page.|
In Microsoft Word, opens the Find, Replace, Go To window.
In PowerPoint, starts slideshow.
|F6||None||In Internet Browsers, highlights the contents of the address bar.|
In Microsoft Word, toggles between open documents.
|F7||None||In Microsoft applications, initiates spell check and grammar check.|
|F8||Used during Power on to access the Startup menu||None|
|F9||None||In Microsoft Word, Alt + F9 toggles to show the addresses of hyperlinks.|
|F10||Shift + F10 performs a right-click on the selected item.||In applications, activates the menu bar.|
|F11||None||In Internet Browsers, enters full-screen mode.|
|F12||None||In Microsoft Word, opens the Save as window.|
Special symbols on the keyboard
Many keyboards come with extra keys. The following table shows special key symbols and functions.
Windows 7 keyboard shortcuts
The following table lists keyboard shortcuts to use in Windows 7.
|Windows key||Opens the Start menu.|
|Windows key + E||Opens Windows Explorer to My Computer.|
|Windows key + F||Searches for a file or folder.|
|Windows key + Ctrl + F||Searches for computers.|
|Windows key + L||Locks the computer.|
|Windows key + M||Minimizes all windows.|
|Windows key + Shift + M||Restores all minimized windows.|
|Windows key + R||Opens the Run dialog box.|
|Windows key + Ctrl + Tab||Moves focus from Start, to the Quick Launch toolbar, to the system tray. Use right arrow or left arrow keys to select items on the Quick Launch toolbar or system tray.|
|Windows key + Tab||Cycles through taskbar buttons.|
|Windows key + Break||Views the System Properties dialog box.|
|Ctrl + Esc||Opens the Start menu. From here, use the arrow keys to select an item, or press Tab to select the taskbar, or press Shift+F10 for a context menu (equivalent to right-clicking the mouse).|
|Ctrl + Shift + Esc||Opens Task Manager.|
|Ctrl + Tab||Switches to the next child window of a Multiple Document Interface (MDI) program.|
|Alt + Esc||Switches between open items.|
|Alt + Tab||Switches to another open software program. Press and hold the Alt key and then press the Tab key to view the task-switching window. With the task switching window open, press Shift + Tab to cycle through the open programs in reverse order.|
|Alt + Space||Views the main window's System menu (from the System menu, you can restore, move, resize, minimize, maximize, or close the window).|
|Alt + underlined letter in Menu||Opens the specified menu.|
Windows 8 keyboard shortcuts
Use the following information to navigate in Windows 8 using keyboard shortcuts.
NOTE:Many of the keyboard shortcuts from previous versions of Windows also work in Windows 8.
|Windows key||Switches between Start Screen and the Desktop (or the last full screen application).|
|Windows key + C||Shows the Charms and the clock.|
|Windows key + H||Opens the Share charm.|
|Windows key + I||Opens the Settings charm.|
|Windows key + K||Opens the Devices charm.|
|Windows key + O||Turns the screen orientation lock on or off if your computer can detect screen orientation.|
|Windows key + W||Opens the Search charm with Settings selected.|
|Windows key + F||Opens the Search charm to search Files.|
|Windows key + Q||Opens the Search charm to search Files, Apps, and Settings.|
|Windows key + X||Opens the advanced menu on the Desktop or the Start Screen.|
|Windows key + Z||Opens commands for the current app.|
|Windows key + Tab||Shows the most recently used running apps and Start. Hold the Windows key and press Tab to move from app to app.|
|Windows key + Page up||Moves the Start screen to the left monitor in multi-monitor setups.|
|Windows key + Page down||Moves the Start screen to the right monitor in multi-monitor setups.|
|Windows key + Left arrow||On the desktop, moves a desktop app to the left half of the screen.|
|Windows key + Right arrow||On the desktop, moves a desktop app to the right half of the screen.|
|Windows key + Up arrow||On the desktop, maximizes the current window to full screen.|
|Windows key + Down arrow||On the desktop, minimizes or restores a current window.|
|Windows key + E||Opens File Explorer to Computer.|
|Windows key + R||Opens the Run dialog box.|
|Windows key + Pause/Break||Opens the Systems page.|
|Windows key + D||Shows or hides the desktop - minimizes or restores all windows.|
|Windows key + F1||Launches Windows Help and Support.|
|Windows key + Prt Scr (Print Screen)||Takes and saves screenshots instantly. Windows saves the screenshot to your Pictures folder as a PNG image file.|
|Alt + Tab||Shows all open apps. Hold Alt and press Tab to move from app to app.|
|Ctrl + mouse wheel||Zooms - Hold down the Ctrl key on the keyboard while using the mouse wheel to grow or shrink an item on the screen.|
|Ctrl + . (period)||Moves one Start screen group to the right.|
|Ctrl + , (comma)||Moves one Start screen group to the left.|
Software application keyboard shortcuts
The following table lists shortcuts to use in Windows software programs.
|Ctrl + C||Copies selection.|
|Ctrl + X||Cuts selection.|
|Ctrl + V||Pastes selection.|
|Ctrl + Z||Undoes last action.|
|Ctrl + B||Bolds selection.|
|Ctrl + U||Underlines selection.|
|Ctrl + I||Italicizes selection.|
|Shift + Del (or Shift + Delete)||In Windows Explorer, deletes selected file without first moving it to the Recycle Bin.|
|Alt + Enter||Views the selected item's Properties.|
|* (asterisk) on the numeric keypad||In Windows Explorer, expands everything under the current selection.|
|+ (plus sign) on the numeric keypad||In Windows Explorer, expands the current selection.|
|- (minus sign) on the numeric keypad||In Windows Explorer, collapses the current selection.|
|Right arrow||In Windows Explorer, expands the current selection if it is not expanded, otherwise go to the first child folder.|
|Left arrow||In Windows Explorer, collapses the current selection if it is expanded, otherwise go to the parent folder.|
Mouse clicks with key presses
The following table lists shortcuts using mouse click and key press combinations.
|Shift + right click||Views a shortcut menu containing more commands.|
|Shift + double click||Runs the alternate default command (the second item on the menu).|
|ALT + double click||Views the selected item's Properties.|
|Press and hold down the Ctrl key while you drag a file.||Copies a file to another folder. You can also do this in the original folder.|
|Press and hold Ctrl + Shift while you drag a file to the desktop or a folder.||Creates a shortcut on the desktop or in a folder.|
Remote desktop connection keyboard shortcuts
You can set up the remote computer to recognize Windows keyboard shortcuts that you type (for example, Alt + Tab), or you can use Terminal Server keyboard shortcuts.
To use Windows keyboard shortcuts, follow these steps:
- Click to open Remote Desktop Connection.
- Click Options, and then click Local Resources.
- Under Keyboard, select On the remote computer to make the remote computer recognize the Windows keyboard shortcuts that you type.NOTE:If you use Remote Desktop Connection in full-screen mode, you can choose In full screen mode only to get the same result. This is the default setting.
To use Terminal Server shortcuts, refer to the following table:
|Alt + Page Up||Switches between programs from left to right.|
|Alt + Page Down||Switches between programs from right to left.|
|Alt + Insert||Cycles through programs in the order that they were opened.|
|Alt + Home||Displays the Start menu.|
|Ctrl + Alt + Break||Switches between a window and full screen.|
|Ctrl + Alt + End||Displays the Windows Security dialog box.|
|Alt + Delete||Displays the Windows menu.|
|Ctrl + Alt + Minus sign (-) on the numeric keypad||Places a copy of the active window, within the client, on the Terminal Server clipboard. This key combination provides the same functionality as pressing Alt + Print Screen on a local computer.|
|Ctrl + Alt + Plus sign (+) on the numeric keypad||Places a copy of the entire client window area on the Terminal Server clipboard. This key combination provides the same functionality as pressing Print Screen on a local computer.|
|Ctrl + Alt + Right arrow||"Tabs" out of the Remote Desktop controls to a control in the host program such as a button or a text box. This is useful when the Remote Desktop controls are embedded in another (host) program.|
|Ctrl + Alt + Left arrow||"Tabs" out of the Remote Desktop controls to a control in the host program such as a button or a text box. This is useful when the Remote Desktop controls are embedded in another (host) program.|
NOTE:Ctrl + Alt + Break and Ctrl + Alt + End are available in all Remote Desktop sessions, even when you have set up the remote computer to recognize Windows keyboard shortcuts.