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How to Scan: From the Control Panel

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Introduction

This document explains how to scan a picture or a document using the control panel on your HP printer.
Before scanning, make sure that the computer is on, the printer software is installed, and the HP printer is connected to the computer with a USB cable, a wired (Ethernet) network cable, or through a wireless network connection.
Click the plus sign () next to your operating system for more information.
Follow these steps to scan pictures or documents to the computer in Windows. First, select your connection type.
NOTE:If you are not using the latest version of Windows 8, the information in this document might not match. You can get the latest version from the Microsoft Store.
Follow these steps to scan from the printer to a computer over a network connection.

Step one: Activate the scan connection to the computer

Follow these steps to activate the scan connection between the printer and the computer.
Important: To send scans from your printer to a computer over a wired (Ethernet) or a wireless network, you must enable the Manage Scan to Computer connection from the HP software after the computer restarts, hibernates, or enters sleep mode (the hard disc shuts down). The scan cannot complete if the Manage Scan to Computer connection is not enabled each time that the computer restarts, hibernates, or enters sleep mode.
  1. Press the Power button to turn on the pinter.
  2. Open the HP software.
      On the Windows taskbar, click Start (), click All Programs, click the HP folder, click the folder with the name of your printer series, and then click your printer.
      On the Windows taskbar, click the Windows icon (), click Programs, click the folder with the name of your printer series, and then click your printer.
      On the Windows taskbar, click the Windows icon (), click All Programs, click the folder with the name of your printer series, and then click your printer.
      1. Swipe from the right side of the touchscreen, or move the mouse cursor to the lower-right or upper-right corner of the screen to open the Charms bar.
      2. Click Search (), type the name of your printer in the search box, press Enter, and then double-click your printer.
    NOTE:You can also open the printer software by double-clicking the prrinter icon () on the desktop.
  3. Under Scan, click Manage Scan to Computer. The Scan to Computer window opens.
  4. Check the Enable/Disable button in the middle of the Scan to Computer window.
    • If the button reads Enable, click the button to activate the Scan to Computer function.
    • If the button reads Disable, the Scan to Computer function is activated. Continue to the next step.
    NOTE:To activate Scan to Computer automatically, click the checkbox next to Automatically start Scan to Computer when I log on to Windows.
  5. Click Close.
    • If you are scanning to the computer, continue to the next step.
    • If you are scanning to email, skip to the step to place the item on the scanner glass.

Step two: Select the destination file for Scan to Computer

If you are scanning an item to your computer, follow these steps to select a destination for the scan.
  1. Open the HP software.
      On the Windows taskbar, click Start (), click All Programs, click the HP folder, click the folder with the name of your printer series, and then click your printer.
      On the Windows taskbar, click the Windows icon (), click Programs, click the folder with the name of your printer series, and then click your printer.
      On the Windows taskbar, click the Windows icon (), click All Programs, click the folder with the name of your printer series, and then click your printer.
      1. Swipe from the right side of the touchscreen, or move the mouse cursor to the lower-right or upper-right corner of the screen to open the Charms bar.
      2. Click Search (), type the name of your printer in the search box, press Enter, and then double-click your printer.
    NOTE:You can also open the printer software by double-clicking the printer icon () on the desktop.
  2. Click Print & Scan, and then click Scan a Document or Photo.
  3. Click Advanced Settings, and then click the Destination tab.
  4. Under Save Location, enter a destination folder by typing the location of the folder. You can also click the Browse button to select a new destination folder.
  5. Click OK to confirm the new destination folder, and then click OK in the Advanced Settings window to confirm the changes.

Step three: Place the item on the scanner glass or the Automatic Document Feeder (ADF) tray

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray.
  1. Press the Power button to turn on the printer.
  2. Load the picture or document:
    CAUTION:Do not load photos in the ADF. Use the scanner glass to prevent damage to photos.
      Place the item with the print side down on the scanner glass, and then position it according to the engraved guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.
      Figure 1: Load the document on the scanner glass
      Image: Load the document on the scanner glass.
      Place the item into the document feeder tray with the printed side facing up and the top edge going into the tray first. Adjust the paper width guides to fit the item.

Step four: Select the scan type from the printer control panel

Follow these steps to scan from the printer control panel.
  1. On the printer control panel, touch Scan.
  2. Touch Computer to scan to the connected computer.
  3. Touch the name of the computer where you want to save the scan.
    NOTE:If the list does not contain your computer, touch Computer not listed here... for additional information.
  4. Touch the type of scan that you want the printer to perform.
    Refer to the following table to determine which option to use for your scan.
    Scan optionDescription
    Scan as PDFUse this setting to scan text documents that are not editable. Use the Save as Editable Text (OCR) to scan text that you can edit.
    Scan as JPEGUse this setting to scan pictures and images.
    Email as PDFUse this setting if you want to scan and email a non-editable text document in Microsoft Outlook or similar email software.

    NOTE:You can email a scanned document only if you use Microsoft Outlook or another software program as your primary email program. You cannot use software-based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Email as JPEGUse this setting to scan and email pictures or images in Microsoft Outlook or similar email software.

    NOTE:You can email a scanned document only if you use Microsoft Outlook or another software program installed in Windows to send and receive your email. The Email as JPEG feature does not work with software-based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Scan as Editable Text (OCR)Use this setting to scan text documents that are editable. You must have Optical Character Recognition (OCR)
    A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
    software (for example, OmniPage, FineReader, TextBridge, or SimpleOCR) installed on your computer to save text as editable.
    Everyday ScanUse this setting to create a customized scan that you can use multiple times.
  5. Touch Touch here to preview to view the document as it will appear when scanned.
  6. Touch Scan. The printer scans the document or image, and then saves it to the destination specified in the settings.
Follow these steps to scan to a computer with a USB cable connection.
Figure 2: Example of a USB connection
Image: USB connection

Step one: Select the destination file for Scan to Computer

If you are scanning an item to your computer, follow these steps to select a destination for the scan.
  1. Open the HP software.
      On the Windows taskbar, click Start (), click All Programs, click the HP folder, click the folder with the name of your printer series, and then click your printer.
      On the Windows taskbar, click the Windows icon (), click Programs, click the folder with the name of your printer series, and then click your printer.
      On the Windows taskbar, click the Windows icon (), click All Programs, click the folder with the name of your printer series, and then click your printer.
      1. Swipe from the right side of the touchscreen, or move the mouse cursor to the lower-right or upper-right corner of the screen to open the Charms bar.
      2. Click Search (), type the name of your printer in the search box, press Enter, and then double-click your printer.
    NOTE:You can also open the printer software by double-clicking the printer icon () on the desktop.
  2. Click Print & Scan, and then click Scan a Document or Photo.
  3. Click Advanced Settings, and then click the Destination tab.
  4. Under Save Location, enter a destination folder by typing the location of the folder. You can also click the Browse button to select a new destination folder.
  5. Click OK to confirm the new destination folder, and then click OK in the Advanced Settings window to confirm the changes.

Step two: Place the item on the scanner glass or the Automatic Document Feeder (ADF) tray

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray.
  1. Press the Power button to turn on the printer.
  2. Load the picture or document:
    CAUTION:Do not load photos in the ADF. Use the scanner glass to prevent damage to photos.
      Place the item with the print side down on the scanner glass, and then position it according to the engraved guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.
      Figure 3: Load the document on the scanner glass
      Image: Load the document on the scanner glass.
      Place the item into the document feeder tray with the printed side facing up and the top edge going into the tray first. Adjust the paper width guides to fit the item.

Step three: Select the scan type from the printer control panel

Follow these steps to scan from the printer control panel.
  1. On the printercontrol panel, touch Scan.
  2. Touch Computer to scan to the connected computer.
  3. Touch the name of the computer where you want to save the scan.
    NOTE:If the list does not contain your computer, touch Computer not listed here... for additional information.
  4. Touch the type of scan you want the printer to perform.
    Refer to the following table to determine which option to use for your scan.
    Scan optionDescription
    Scan as PDFUse this setting to scan text documents that are not editable. Use the Save as Editable Text (OCR) to scan text that you can edit.
    Scan as JPEGUse this setting to scan pictures and images.
    Email as PDFUse this setting if you want to scan and email a non-editable text document in Microsoft Outlook or similar email software.

    NOTE:You can email a scanned document only if you use Microsoft Outlook or another software program as your primary email program. You cannot use software-based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Email as JPEGUse this setting to scan and email pictures or images in Microsoft Outlook or similar email software.

    NOTE:You can email a scanned document only if you use Microsoft Outlook or another software program installed in Windows to send and receive your email. The Email as JPEG feature does not work with software-based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Scan as Editable Text (OCR)Use this setting to scan text documents that are editable. You must have Optical Character Recognition (OCR)
    A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
    software (for example, OmniPage, FineReader, TextBridge, or SimpleOCR) installed on your computer to save text as editable.
    Everyday ScanUse this setting to create a customized scan that you can use multiple times.
  5. Touch Touch here to preview to view the document as it will appear when scanned.
  6. Touch Scan. The printer scans the document or image, and then saves it to the destination you specified.
Important: The following solutions require the full HP software. If you did not install the full software when you installed your printer, click here to go to the software and drivers page , and then download and install the full feature software.

Step one: Enable Scan to Computer

Follow these steps to activate the scan connection between your printer and the computer.
Important: To send scans from your printer to a computer over a USB or wireless network, you must enable the Scan to Computer connection from the HP Utility software after the computer restarts, hibernates, or enters sleep mode (the hard disc shuts down). The scan cannot complete if the Scan to Computer connection is not enabled each time that the computer restarts, hibernates, or enters sleep mode.
  1. On the main menu, click the Apple icon (), and then click System Preferences.
  2. Click Print & Fax or Print & Scan.
  3. Under Printers, click your printer, if you see more than one printer.
  4. Click Open Print Queue. The print queue for your printer opens.
  5. Click Printer Setup or Settings. A new window opens.
  6. Click the Utility tab, and then click Open Printer Utility. The HP Utility window opens.
  7. Under Scan Settings, click Scan to Computer.
  8. At the top of the screen, click the check box next to Enable Scan to Computer, if it is not already checked. Scan to Computer is enabled.
If you did not select the Recommended option during the software installation, you do not have a Scan Settings option. Follow these steps to uninstall the basic software and install the full feature software.
Step one: Uninstall the printer software
Choose the method you originally used to install the printer software, and then follow the steps to remove the print driver and other software from your computer.
    1. From the computer desktop, double-click the Macintosh HD, and then click Applications.
    2. Click the Hewlett-Packard folder.
    3. Double-click the HP Uninstaller, and then click Continue.
    4. Select the product to uninstall, and then click Uninstall.
    5. When prompted, type the Administrator name and Password, and then click OK.
    6. From the Macintosh HD menu, click Users.
    7. Click the correct user name.
    8. Click Library.
    9. Click Preferences.
    10. Click and hold the cursor on the first file that starts with "HP," and then drag the file to the Trash icon on the taskbar. Complete this step for each file that starts with "HP."
    11. Close out of Preferences.
    12. Click the Trash icon on the taskbar, click the Empty button, and then click OK to empty the trash.
      NOTE:By clicking OK, all items in your trash will be permanently deleted from your computer. To delete one item in the trash, click that item to highlight it, and then click OK.
    1. From the computer desktop, double-click the Macintosh HD icon.
    2. Double-click the Library folder.
    3. Double-click the Printers folder.
    4. Right-click the HP folder, and then select Move to Trash.
    5. When prompted, type the Administrator name and Password for the computer, and then click OK. Wait for authentication to complete.
    6. Double-click the PPDs folder.
    7. Double-click the Contents folder.
    8. Double-click the Resources folder.
    9. Find you product in the product list, and then right-click on your product and select Move to Trash.
    10. When prompted, type the Administrator name and Password for the computer, and then click OK. Wait for authentication to complete.
    11. Click the Trash icon on the taskbar, click the Empty button, and then click OK to empty the trash.
      NOTE:By clicking OK, all items in your trash will be permanently deleted from your computer. To delete one item in the trash, click that item to highlight it, and then click OK.
    12. On the upper-left corner of the computer desktop, click the Apple menu icon (), and then click System Preferences on the drop-down menu.
    13. Click Print & Fax or Print & Scan.
    14. In the Printers list, click your HP product, and then click the Minus button () to delete it.
Step two: Download and install the full feature software
    1. Turn on the printer.
    2. Click this link: Get Software and Drivers .
    3. Check the instructions on the page, and then click the Plus sign () next to the correct heading for additional instructions:
    4. Click the Plus sign next to Driver, and then click the driver that you want to download.
      NOTE:HP recommends the Full Feature type of download, if available, to take advantage of all your printer features.
    5. Read through the minimum system requirements and additional instructions. You can also click View directions for complete download instructions.
    6. Click Download. The Welcome to the HP Software window automatically opens with the HP Installer icon, and an HP Software icon displays on the desktop.
      Figure 4: Example of the HP Installer icon
      Image: Example of an HP Installer icon.
      Figure 5: Example of the HP Software icon
      Image: Example of an HP Software icon.
      NOTE:If the Welcome to the HP Software window and HP icons do not automatically open, click the HP download file icon in the Download folder on the Dock.
      Figure 6: Example of the HP download file icon in the Download folder
      Image: Example of an HP download file  icon in the Download folder
    7. Double-click the HP Installer icon to open the software installer.
    8. When prompted, select your printer, and then click Continue.
    9. On the Installation Options screen, select HP Recommended Software.
    10. Follow the on-screen instructions to complete the installation.
    Important: To successfully update the HP software and driver, the HP product must be turned on and connected to the Mac with a USB or network connection, or there must be an existing printer queue for your product.
    1. Click the Apple menu (), and then click Software Update. Software Update checks for available updates.
    2. In the Software Update window, select the software you want to install, and then click Install.
      NOTE: Install all available updates for best performance and functionality.
    3. When prompted, enter your administrator account name and password.
    4. After the software updates complete, restart the computer (if required).

Step two: Place the item on the scanner glass or automatic document feeder (ADF) tray

Follow these steps to scan from the scanner glass or from the automatic document feeder (ADF) tray.

Step three: Select the scan type from the product control panel

Follow these steps to scan from the control panel.
  1. On the product control panel, touch Scan.
  2. Touch Computer to scan to the connected computer.
  3. Touch the name of the computer where you want to save the scan.
    NOTE:If the list does not contain your computer, touch Computer not listed here... for additional information.
  4. Touch the type of scan you want the product to perform.
    Refer to the following table to determine which option to use for your scan.
    Scan optionDescription
    Scan as PDFUse this setting to scan text documents that are not editable. Use the Save as Editable Text (OCR) to scan text that you can edit.
    Scan as JPEGUse this setting to scan pictures and images.
    Email as PDFUse this setting if you want to scan and email a non-editable text document in Microsoft Outlook or similar email software.

    NOTE:You can only email a scanned document if you use Microsoft Outlook or another software program as your primary email program. You cannot use software-based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Email as JPEGUse this setting to scan and email pictures or images in Microsoft Outlook or similar email software.

    NOTE:You can only email a scanned document if you use Microsoft Outlook or another software program installed in Windows to send and receive your email. The Email as JPEG feature does not work with software-based email programs, (for example, Gmail, Yahoo Mail, or Hotmail) unless you can send and receive emails from your account using Microsoft Outlook or a similar program.
    Scan as Editable Text (OCR)Use this setting to scan text documents that are editable. You must have Optical Character Recognition (OCR)
    A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
    software (for example, OmniPage, FineReader, TextBridge, or SimpleOCR) installed on your computer to save text as editable.
    Everyday ScanUse this setting to create a customized scan that you can use multiple times.
  5. Touch Touch here to preview to view the document as it will appear when scanned.
  6. Touch Scan. The product scans the document or image, and then saves it to the destination you specified.

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