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How to scan (Windows)

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This section includes the following topics:

Scanner and software overview

This section includes the following topics:

Overview of the scanner buttons

The following table introduces the scanner buttons.
IconButton nameDescription
Figure 1: Scan button
Scan buttonScans pictures and documents.
Figure 2: Copy button
Copy buttonScans the item and sends the scan to a printer to make a copy.
Figure 3: Scan to E-mail button
Scan to E-mail buttonScans one or more pages and attaches the file to a new email message.
Figure 4: Scan to PDF
Scan to PDF buttonScans one or more pages and saves them as a PDF file for sharing or storing.

Overview of HP scanning software

When you install the HP scanning software, you can choose to add two icons to your desktop. These icons open programs for scanning, editing, and printing your scans.
NOTE:If you did not choose to add desktop icons, click Start>Programs (or All Programs ) >HP>Scanjet>200/300>HP Scanning (or HP Copy ) to access the HP scanning software.
IconFeature nameDescription
HP Scanning iconUse HP Scanning for all of the following:

  • Scan pictures and documents
  • Access help and troubleshooting information
  • Access the HP Scanning preview window to edit your scans before saving them
  • Modify settings and preferences
HP Copy iconUse HP Copy to scan pictures and documents and send the scan to a printer to make a copy.
To scan, double-click the HP Scanning icon on your desktop to display the HP Scanning shortcuts dialog box and follow the onscreen instructions.
To make a copy of a picture or a document, double-click the HP Copy icon on your desktop and follow the onscreen instructions.
  1. Double-click the HP Scanning icon on the desktop to open the HP scanning software.
  2. In the HP Scanning shortcuts dialog box, select Options>Button Settings , and then change the scan shortcuts for each button.
  3. Click OK .

Change scan settings

You can change many scan settings from the HP scanning software, including:
  • Button settings for the scanner
  • Scan preferences
  • Using scan shortcuts
To view or change the scan settings
  1. Double-click the HP Scanning icon on the desktop.
  2. In the HP Scanning shortcuts dialog box, click the Options menu, and then select the type of settings you want to view or change.
    To get help with settings, click Help .
You can change the Show a preview scan setting from the HP Scanning shortcuts dialog box.
  • To change the setting for a scan shortcut, select the shortcut, select or deselect Show a preview , and then click Save Shortcut .
  • To change the setting for a scanner button, select Options>Button Settings , select or deselect Show a preview , and then click OK .

Scan pictures and documents

NOTE:To scan or make a copy of a book or other thick originals, you can remove the scanner lid. For more information on how to remove and replace the scanner lid, see

Scan pictures

This section includes the following topics:
To scan pictures
  1. Open the scanner lid, and place the original face down on the scanner glass, as indicated by the arrow below the scanner glass.
  2. Close the scanner lid.
  3. Do one of the following:
    • Press the Scan button ( ) on the scanner to display the HP Scanning shortcuts dialog box. — Or —
    • Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.
  4. Select the scan shortcut you want to use.
    The corresponding settings are displayed to the right.
    NOTE:If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.
  5. Click Scan .
  6. If you have selected Show a preview scan , the HP Scanning preview window opens. You can use the tools in the preview window to edit your scan before saving it.
  7. Click Finish to save the scan.
    The software saves the scan to a subfolder in the My Pictures> My Scans folder. The subfolder is named for the current year and month.
To scan multiple pictures with one scan
  1. Open the scanner lid, and then place the pictures face down on the scanner glass.
    For the best results, leave at least 6 mm (0.25 inches) between the edges of the pictures.
  2. Close the scanner lid.
  3. Do one of the following:
    • Press the Scan button ( ) on the scanner to display the HP Scanning shortcuts dialog box. — Or —
    • Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.
  4. Select the scan shortcut you want to use.
    The corresponding settings are displayed to the right.
    NOTE:If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.
  5. Click Scan .
  6. If you selected Show a preview , you can click the Single Image tab to make changes, such as rotating, to each picture individually.
  7. When you are finished with all the pictures, click Finish to save the scan.
Each scanned image is saved as a separate picture. If you are scanning to a destination, the scanned image is sent to the destination that you selected in the scanner settings.
NOTE:To automatically scan multiple pictures using a scanner button, make sure that the destination setting for the Scan button ( ) is set to an application that can accept multiple images. For more information about changing scan settings, see Change scan settingssettings, scanHP PhotosmartsettingsPhotosmartsettingsImage Capturesettingssoftwaresettingsbuttons, front panelsettingsfront panel buttonssettings .

Scan documents

  1. Open the scanner lid, and place the original face down on the scanner glass, as indicated by the arrow below the scanner glass.
  2. Close the scanner lid.
  3. Do one of the following:
    • Press the Scan button ( ) on the scanner to display the HP Scanning shortcuts dialog box. — Or —
    • Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.
  4. Select the scan shortcut you want to use.
    The corresponding settings are displayed to the right.
    NOTE:If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.
  5. Click Scan.
  6. If you selected Show a preview and want to scan another document or page, place the page on the glass and click Add Page(s) .
  7. Click Finish to save the scan.
The software saves the scan to the My Pictures> My Scans folder.

Scan to a PDF file

  1. Open the scanner lid, and place the original face down on the scanner glass, as indicated by the arrow below the scanner glass.
  2. Close the scanner lid.
  3. Do one of the following:
    • Press the Scan to PDF button ( ) on the scanner to display the HP Scanning shortcuts dialog box. — Or —
    • Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.
  4. Select the shortcut you want to use.
    The corresponding settings are displayed to the right.
    NOTE:If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.
  5. Click Scan.
  6. If you selected Show a preview and want to scan another document or page, place the page on the glass and click Add Page(s) .
  7. Click Finish to save the scan.
The software saves the scan to the My Pictures> My Scans folder.

Scan to email

NOTE:To scan to email, make sure your computer is connected to the Internet.
  1. Open the scanner lid, and place the original face down on the scanner glass, as indicated by the arrow below the scanner glass.
  2. Close the scanner lid.
  3. Do one of the following:
    • Press the Scan to E-mail button ( ) on the scanner to display the HP Scanning shortcuts dialog box. — Or —
    • Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.
  4. Select the shortcut you want to use.
    The corresponding settings are displayed to the right.
    NOTE:If you want to change scan settings, click Change Settings and make the changes you want. For more information, see the scanner software help.
  5. Click Scan.
  6. If you selected Show a preview and you want to scan another document, page, or picture, place the item on the glass and click Add Page(s) .
  7. When you are finished with all pages, click Finish to automatically attach the scan to an email message.
  8. Enter the email address, subject and message, and then send the email message.

Scan to cloud

Follow these instructions to scan pictures or documents from the scanner to your network destinations, such as Google Docs™, HP Snapfish, and Google Picasa™.
NOTE:To scan to the cloud, make sure your computer is connected to the Internet.
  1. Open the scanner lid, and place the original face down on the scanner glass, as indicated by the arrow below the scanner glass.
  2. Close the scanner lid.
  3. Double-click the HP Scanning icon on the desktop to display the HP Scanning shortcuts dialog box.
  4. From the Scan Shortcut list, select a cloud destination.
    If your cloud destination is not in the Scan Shortcut list, click Change Settings , and then select a cloud destination from the Scan To list.
  5. Click Scan .
  6. When prompted, enter your login information for the cloud destination and follow the onscreen instructions.

Make copies

To duplicate a photo or document and send the scan to a printer, use the Copy button ( ) on the scanner or the HP Copy icon on your desktop.
  1. Open the scanner lid, and place the original face down on the scanner glass, as indicated by the arrow below the scanner glass.
  2. Close the scanner lid.
  3. Press the Copy button ( ) or double-click the HP Copy icon on your desktop.
  4. You can use the HP Copy dialog to adjust the image and select your printer.
    To adjust the image when starting a scan from the Copy button ( ), click Cancel in the copy progress dialog box.
  5. Click Start .

Scan from other applications

You can scan an image directly into one of your applications if the application has a menu option such as Acquire , Scan , or Import New Object . If you are unsure whether the application is compliant or what the option is, see the documentation for that application.