Printer Specifications for HP Deskjet 2540 and Deskjet Ink Advantage 2545 All-in-One Printer Series
This document is for the following printers: HP Deskjet 2540, 2541, 2542, 2543, 2544, 2546, 2547, 2548, and 2549; and Deskjet Ink Advantage 2545, 2546, and 2548.
Review this document for detailed technical data, such as model numbers, system requirements, print speeds, connectivity types, physical dimensions, cartridges, paper handling, and print specifications.
|All-in-One Model||Image||Product Number|
|HP Deskjet 2540 All-in-One Printer series||A9U22A|
|HP Deskjet Ink Advantage 2545 All-in-One Printer series||A9U23A|
To purchase this product or a similar product, go to HP Home & Home Office .
The following table lists connectivity options.
|HP Deskjet 2540 All-in-One Printer series||Yes||No||Yes|
|HP Deskjet Ink Advantage 2545 All-in-One Printer series||Yes||No||Yes|
|HP Deskjet 2540 All-in-One Printer series||No||Yes|
|HP Deskjet 2545 All-in-One Printer series||No||Yes|
The following tables contain the minimum system requirements for supported Windows and Mac operating systems.
Supported Windows operating systems: Windows XP Service Pack 3, Windows Vista, Windows 7, Windows 8
NOTE:For Windows Vista Starter Edition and Windows 7 Starter Edition, only printer drivers and scan drivers are available.
|Component||Minimum system requirement||Recommended system requirement|
|Processor||Windows XP (32-bit) Service Pack 3||Intel Pentium II or Celeron or compatible processor; 233 MHz||Intel Pentium III or higher processor|
|Windows Vista||800 MHz 32-bit (x86) or 64-bit (x64) processor||1 GHz 32-bit (x86) or 64-bit (x64) processor|
|Windows 7||1 GHz 32-bit (x86) or 64-bit (x64) processor||1 GHz 32-bit (x86) or 64-bit (x64) processor|
|Windows 8||1 GHz 32-bit (x86) or 64-bit (x64) processor||1 GHz 32-bit (x86) or 64-bit (x64) processor|
|RAM||Windows XP (32-bit) Service Pack 3||128 MB||512 MB|
|Windows Vista||512 MB||1 GB|
|Windows 7||1 GB (32-bit) or 2 GB (64-bit)||2 GB|
|Windows 8||1 GB (32-bit) or 2 GB (64-bit)||2 GB|
|Free disk space||Windows XP (32-bit) Service Pack 3||750 MB||750 MB|
|Windows Vista||2 GB||2 GB|
|Windows 7||2 GB||2 GB|
|Windows 8||2 GB||2 GB|
|CD drive||CD or DVD drive|
|Browser||Windows XP (32-bit) Service Pack 3||Microsoft Internet Explorer 6.0 or later; FireFox 2.0 or later; Google Chrome 3.0, with Adobe Flash 10 or higher|
|Windows Vista||Microsoft Internet Explorer 6.0 or later; FireFox 2.0 or later; Google Chrome 3.0, with Adobe Flash 10 or higher|
|Windows 7||Microsoft Internet Explorer 6.0 or later; FireFox 2.0 or later; Google Chrome 3.0, with Adobe Flash 10 or higher|
|Other||Adobe Acrobat Reader 6.0 or later|
Supported Mac OS X operating systems: Mac OS X v10.6 Snow Leopard, OS X v10.7 Lion, OS X v10.8 Mountain Lion
|Height||157 mm (6.2 inches)|
|Width||425 mm (16.7 inches)|
|Depth||306 mm (12.0 inches)|
|Weight||5.21 kg (11.49 lb)|
NOTE:The measurements were taken with the paper trays retracted.
|Region||Black cartridge||Tri-color cartridge|
|The Americas||HP 61 Black||HP 61 Tri-color|
|Europe||HP 301 Black||HP 301 Tri-colour|
|Middle East and Africa||HP 122 Black|
HP 301 Black
|HP 122 Tri-colour|
HP 301 Tri-color
|Asia Pacific||HP 802 Black||HP 802 Tri-color|
To purchase cartridges or check cartridge compatibility for your printer, go to HP Home & Home Office Store (US only), and then click Ink Toner & Paper.
If you are located outside of the US, follow these steps to purchase cartridges using HP SureSupply.
- Go to HP SureSupply .
- Scroll to the bottom of the page and make sure that the country/region location is correct.
Genuine HP cartridges can also be purchased from other retailers.
USB port: Rear hi-speed
The following tables contain specifications for supported paper.
To purchase paper, go to HP Home & Home Office .
|Input tray||Paper||64 to 90 g/m² (16 to 24 lb)||Up to 50 sheets of plain paper|
|Envelopes||75 to 90 g/m² (20 to 24 lb)||Up to 5|
|Index cards||Up to 200 g/m² (110 lb index maximum)||Up to 20|
|Photo paper||Up to 280 g/m² (75 lb)||Up to 20|
|Output tray||Paper||n/a||Up to 30|
|Envelopes||Up to 5|
|Index cards||Up to 10|
|Photo paper||Up to 10|
The following table contains a list of supported paper sizes.
|Paper type||Paper size|
|U.S. Letter||216 x 279 mm (8.5 x 11 inches)|
|U.S. Legal||216 x 356 mm (8.5 x 14 inches)|
|Cabinet||127 x 178 mm (5 x 7 inches)|
|Mutsugiri||203.2 x 254 mm (8 x 10 inches)|
|A4||210 x 297 mm (8.27 x 11.69 inches)|
|A6||105 x 148 mm (4.13 x 5.83 inches)|
|4 x 6 inches||101.6 x 152.4 mm (4 x 6 inches)|
|4 x 6 inches (tab)||101.6 x 152.4 mm (4 x 6 inches)|
|8.5 x 13 inches||216 x 330 mm (8.5 x 14 inches)|
|Ofuku hagaki||200 x 148 mm (7.8 x 5.8 inches)|
|B5||176 x 250 mm (6.9 x 9.8 inches)|
|Borderless B5||182 x 257 mm (7.17 x 10.12 inches)|
The following table contains a list of supported envelope sizes.
|Paper type||Paper size|
|US No.10||105 x 241 mm (4.12 x 9.5 inches)|
|DL||110 x 220 mm (4.33 x 8.66 inches)|
|C5||229 x 162 mm (9.0 x 6.4 inches)|
|C6||162 x 114 mm (6.4 x 4.5 inches)|
|Japanese Chou #3||119 x 234 mm(4.7 x 9.2 inches)|
The following table contains a list of supported card sizes.
|Paper type||Paper size|
|Index||101.6 x 152 mm (4 x 6 inches)|
|Index||127 x 203.2 mm (5 x 8 inches)|
NOTE: Custom-sized paper is only supported on Mac.
|89 x 127 mm (3.5 to 5.0 inches) to 216 x 279 mm (8.5 to 11.0 inches)|
The document margins must match (or exceed) these margin settings in the portrait orientation.
|Media||1. Left (LM)||2. Right (RM)||3. Top (TM)||4. Bottom (BM)*|
8.5 x 13 inch
|3.2 mm (0.12 inch)||3.2 mm (0.12 inch)||1.5 mm (0.06 inch)||Windows: 14.5 mm (0.57 inch) |
Mac and Linux: 12 mm (0.47 inch)
|Envelopes||4.0 mm (0.16 inch)||4.0 mm (0.16 inch)||16.5 mm (0.65 inch)||16.5 mm (0.65 inch)|
*To achieve these margin settings on a computer running Windows, click the Advanced tab in the print driver, and then select Minimize Margins.
Review the following for print resolutions, method, and speeds.
- Draft mode resolution: 300 x 300 dots per inch (dpi)
- Normal mode resolution: 600 x 300 dpi
- Plain-Best mode resolution: 600 x 600 dpi
- Photo-Best mode resolution: 600 x 600 dpi
- Max DPI mode resolution: 1200 x 1200 dpi
- Print method: Drop-on-demand thermal inkjet
- Device languages: PCL3 GUI
- Print speed:
Print Mode Print speed* Black Color Black draft Up to 20 ppm Up to 16 ppm ISO Up to 7 ppm Up to 4 ppm*Print speeds vary according to the complexity of the document.
- First page out: As fast as 17 seconds (black); as fast as 24 seconds (color)
- Duty cycle: Up to 1,000 pages per month
Review the following information for copy specifications.
- Copy speeds (default mode)*:
Copy Mode Copy speed Black Up to 4.5 cpm Color Up to 3.0 cpm*Copy speeds vary according to the printer model and the complexity of the document.
- Resolution (text and graphics):
Copy Mode Resolution Black Up to 600 x 300 dpi Color Up to 600 x 300 dpi
- Digital image processing
- Resolution: up to 1200 x 1200 ppi optical
- Color: 24-bit color, 8-bit grayscale (256 levels of gray)
- Maximum scan size from glass: 21.6 x 29.7 cm (8.5 x 11.7 inches)
NOTE:The printer does not have a Scan button. To scan, use the HP printer software installed on your computer.
- Power supply: External power supply
- Power requirements:
- Input voltage: 100 to 240 VAC (+/- 10%), 50/60 Hz (+/- 3 Hz)
- India and China: 200 to 240VAC (+/- 10%), 50/60 Hz (+/- 3Hz)
- Power consumption: 10 watts maximum, 10 watts (Active), 0.2 watts (Off), 1.6 watts (Standby), 0.8 watt (Sleep)
- Sound pressure (bystander position): LpAm 50 (dBA) (mono Draft print)
- Sound power: 6.3 B(A)
Review the following information for environmental specifications.
Recommended operating conditions
|Temperature||15° to 32° C; 59° to 90° F|
|Humidity||15% to 80% RH non-condensing, 28º C maximum dew point|
|Storage (non-operating) temperature||–40° C to 60° C; –40° F to 140° F|
Allowed operating conditions
|Temperature||5° to 40° C; 41° to 104° F|
|Humidity||20% to 80% RH non-condensing, 28º C maximum dew point|
Energy usage drops significantly while in ENERGY STAR mode, which saves natural resources, and saves money without affecting the high performance of this product. This product qualifies for ENERGY STAR, which is a voluntary program established to encourage the development of energy-efficient office products.
ENERGY STAR is a U.S. registered mark of the U.S. EPA. As an ENERGY STAR partner, Hewlett-Packard Company has determined that this product meets the ENERGY STAR guidelines for energy efficiency. For more information, go to www.energystar.gov .
Material safety data sheets
Click here to get the Material safety data sheets (MSDS).
Paper and plastic use
This product is suited for the use of recycled paper according to DIN 19309. Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product's life.
HP offers an increasing number of product return and recycling programs in many countries/regions and partners with some of the largest electronic recycling centers throughout the world. HP conserves resources by reselling some of its most popular products. More information on HP's recycling programs is available from the HP Web site.
Regulatory model number
For regulatory identification purposes, your product is assigned a Regulatory Model Number. The Regulatory Model Number for your product is SNPRB-1204-02. This regulatory number should not be confused with the marketing name (HP Deskjet 2540 All-in-One series, HP Deskjet Ink Advantage 2545 All-in-One series, etc.) or product numbers (A9U22A to A9U28A, etc.).