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HP Officejet 6310 All-in-One Printer support

How to Scan: Windows 7

  • PrintPrint

Introduction

This document explains how to scan in Windows 7. There are multiple ways to scan a photo or document, using either the HP software that comes with your printer, or functionality built into the Windows operating system. This document provides instructions on scanning with either option.
Various scan options are available with or without HP software. The option you choose can depend on the type of scan job you need.
There are a few differences between the two scan options to keep in mind.
  • Scanning with HP software: For enhanced scan functionality, the Full Feature HP software includes HP Solution Center - valuable software to help you complete scan jobs. HP Solution Center offers a friendly user interface with available scanning shortcuts. The HP software offers a number of output options not available with the drivers built into the Windows operating system. This is the recommended scanning option when Full Feature HP software is available.
  • Scanning without HP software: Scanning without HP software relies on drivers built into the Windows operating system. The scan options available are limited when compared to options available with the Full Feature HP software. However, the scan drivers in Windows provide a quick path to scan photos or simple files. The scan drivers in Windows also provide a smaller driver installation, using less system resources, and can provide a method to scan if you do not have permissions to install the Full Feature HP software on a computer.
HP Solution Center is part of a Full Feature installation of the printer software. If you performed a Basic driver installation, or you excluded the program during a custom installation, Solution Center is not installed.
Check whether HP Solution Center is listed as an installed program: On the Windows taskbar, click the Windows icon (), click All Programs, and then click the HP folder.
HP Solution Center is part of the Full Feature Software and Drivers installation option and is not available as a separate download. If you have not already installed the Full Feature HP software and would like to, follow these steps.
  1. Turn on the printer.
  2. Disconnect the USB cable from the printer and the computer (if you already connected it). If the printer is connected to your network, leave it connected.
  3. If the Welcome to HP Support page opens, follow these steps:
    1. In the Enter product name or number field, type your printer model or number.
    2. In the Questions or keywords field, type driver, and then press Enter.
      You might need to select your printer model number from a list of similar printer models.
    3. Next to the image of your printer, click the name of your printer.
      Figure 1: Example of the link to your printer homepage
      Image: Example of the link next to your printer homepage
    4. On the HP support site, click Drivers.
  4. Select your operating system, and then click Next.
    A list of drivers and other downloads display.
  5. Scroll down the page, and then click Driver - Product Installation Software.
  6. Click Download next to the full feature software and driver listed, and then follow the prompts to save the driver to your computer.
  7. Open the folder where the software file saved (usually Downloads), double-click the file, and then follow the on-screen instructions to install the software.
The instructions provided in this section require that you have HP Solution Center software installed.
Before scanning with HP software, HP recommends that you set up the options for your scan settings. If you do not set up the options, the default settings might not yield the desired results. Follow these steps to review and change your scan settings.

Step one: Open Scan Settings in HP Solution Center

  1. Open HP Solution Center with one of the following methods:
    • Double-click the HP Solution Center icon on the desktop.
    • Click the Windows icon (), click All Programs, click HP, and then click HP Solution Center.
  2. Click Settings, and then click Scan Settings.

Step two: Review and select the scan settings options

Review the information for each of the following scan settings to help you decide what options to select.
NOTE:The available settings and names of the settings options might vary by printer.
You can set up default Scan Picture settings with the following options.
Prompt for settings at the time of scan
  • Select this option if you want to choose a specific Scan Picture scan shortcut each time you scan a picture with HP Solution Center (recommended).
  • If you do not select this option, HP Solution Center will use a default scan shortcut option each time you use the Scan Picture option. Specify the scan shortcut you want to use for every picture scan.
Show preview scan
  • Select this option to have the HP software generate a preview of the scan each time you scan. This lets you to review the scan quality and make additional edits before the scan is complete (recommended).
  • If you do not select this option, you will not see a preview of your scanned image before the scan job is complete.
You can set up default Scan Document settings with the following options.
Prompt for settings at the time of scan
  • Select this option if you want to choose a specific Scan Document scan shortcut each time you scan a document with HP Solution Center (recommended).
  • If you do not select this option, HP Solution Center will use a default scan shortcut option each time you use the Scan Document option. Specify the scan shortcut you want to use for every document scan.
Show preview scan
  • Select this option to have the HP software generate a preview of the scan each time you scan. This allows you to review the scan quality and make additional edits before the scan is complete (recommended).
  • If you do not select this option, you will not see a preview of your scanned document before the scan job is complete.
Change the following options to set the automatic scan preferences for scanned pictures, documents, and other device settings.
NOTE:The available scan preferences options might vary by printer.
Picture scan shortcuts
  • Automatically straighten scanned pictures
  • Automatically adjust exposure
  • Automatically adjust color
  • Use enhanced color (vivid color)
  • Automatically adjust black and white threshold
  • Prompt for additional scanned pages when scan preview is turned off
Document scan shortcuts
  • Automatically straighten scanned documents
  • Automatically rotate landscaped images
  • Automatically adjust exposure
  • Automatically adjust black and white threshold
  • Prompt for additional scanned pages when scan preview is turned off
Device settings
  • Use JPEG compress for upload (helps keep file sizes small)
  • Show reserve dialog during network scan
You can set up the default printer control panel button settings with the following options.
Prompt for settings when scanning from the control panel
  • Select this option to have the HP software prompt you for any changes you want to make to the scan settings before completing the scan job (recommended).
  • If you do not select this option, the HP software uses default scan settings when completing the scan job.
Show preview scan
  • Select this option to have the HP software generate a preview of the scan each time you scan. This allows you to review the scan quality and make additional edits before the scan is complete (recommended).
  • If you do not select this option, you will not see a preview of your scanned document before the scan job is complete.
Add or remove scan shortcuts
  • To add a scan shortcut, select the scan shortcut that you want to add, and then click Add.
  • To remove a scan shortcut, select the scan shortcut that you want to remove, and then click Remove.
  • After you make any changes, click Update the device to refresh the list of scan shortcuts available from the printer control panel.
Set up destinations where scans are sent
  • To add a Scan to destination, select the destination that you want to add, and then click Add.
  • To remove a Scan to destination, select the destination that you want to remove, and then click Remove.
  • After you make any changes, click Update the device to refresh the list of Scan to destinations available from the printer control panel.
Follow these steps to scan a general document or photo.

Step one: Load the photo or document

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray, if your printer has one.
  1. Make sure that the printer is turned on and that it is connected to the computer.
  2. Load the document or photo.
      When scanning a document you can position it directly on top of the scanner glass or you can use the ADF tray (if your printer has one).
      • Scanner glass
        Place the document print side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.
      • ADF
        Place a single-page or multi-page document into the ADF tray. The printed side faces up and the top edge goes into the tray first. Adjust the width guides to fit the document.
      NOTE:If your printer does not have an ADF and you are scanning a multi-page document, you will need to load each page on the scanner glass one at a time to scan the document.
      Place the photo image side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.
      CAUTION:Do not load photos in the ADF. Use the scanner glass instead to prevent damage to photos and the printer.

Step two: Scan the item

  1. Open HP Solution Center with one of the following methods:
    • Double-click the HP Solution Center icon on your desktop.
    • Click the Windows icon (), click All Programs, click the HP folder, and then click HP Solution Center.
  2. Select the appropriate scan option for the item you are scanning.
    • Choose Scan Document if you are scanning a text document with or without graphics.
    • Choose Scan Picture if you are scanning photos or artwork.
    The HP Scan Shortcuts screen displays with options to change the scan settings.
      If the settings screen does not display before the scan starts, a preference was set to bypass the prompt. To adjust settings, follow these steps to turn the prompt back on.
      1. Cancel the scan, return to the HP Solution Center home screen, and then click Settings.
      2. Click Scan Settings, and then click the appropriate option from the popup menu: Scan Document Settings or Scan Picture Settings.
      3. Select the check box next to Prompt for settings at the time of scan, and then click OK.
      4. Click Home, and then start the scan again.
  3. Click the appropriate option under Scan Shortcuts.
      NOTE:Depending on your printer, not all of the following scan shortcuts will be available.
      Scan shortcutDescription
      Image: Picture to file

      Picture to File
      Scan a photo and save it as a specified file type on your computer.
      Image: Picture to printer

      Picture to Printer
      Scan and print a photo.
      Image: Scan Picture Menu

      Scan Picture Menu
      Scan a photo and choose scan shortcut settings.
      Image: Document to Searchable PDF

      Document to Searchable PDF
      Scan a document that has searchable text.
      Image: Document to Printer

      Document to Printer
      Scan and print a document.
      Image: Text OCR to RTF file

      Text OCR to RTF file
      Use this shortcut to scan a document to an RTF file that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Text OCR to WordPad

      Text OCR to WordPad
      Use this shortcut to scan a document to a WordPad file that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Save as Editable Text

      Save as Editable Text
      Use this shortcut to scan a document as a specified file type that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Document to File (PDF)

      Document to File (PDF)
      Scan a document and save it as a PDF file.
      Image: Document to TIF

      Document to TIF
      Scan a document and save it as a TIF format file.
      Image: Document to File (2 sided original)

      Document to File (2 sided original)
      Scan a document and save it as a two-sided original file.
      Image: Document to File

      Document to File
      Scan a document and save it as a specified file type on your computer.
      Image: Scan Document Menu

      Scan Document Menu
      Scan a document and choose scan shortcut settings.
  4. Review the default scan settings for the selected Scan Shortcut, and change any settings as needed.
      To change the basic scan settings
      The Basic Settings contain options to scan from the scan glass or ADF, scan in color, black and white, or grayscale, and save the scan to Paint, Printer, or File, and specify the file type. These settings can vary by product.
      Click the drop-down arrow () for the setting that you want to change, and then select the setting you need.
      To change the advanced Photo/Document settings
      Depending on your printer and scan shortcut selection, the Advanced Photo/Document Settings contain options to adjust the output resolution, save multiple photos or pages as an individual file, change quality and speed settings, and make scan fix adjustments (for example, sharpen or restore faded color).
      Click Advanced Picture Settings or Advanced Document Settings, and then select the setting you need.
      Click Save to file Save Options to change the following settings (depending on your printer):
      • Specify the location to send saved scans on the computer
      • Edit the file name of the saved scan
      • Specify how the HP software completes the scan action:
        • Opens the scan file
        • Launches Windows Explorer
      Resolution
      Resolution is the density of pixels in a scanned image, measured as dots per inch (dpi), e.g. 1200dpi. If you were to look at a one inch line of the scanned image, resolution is the number of pixels in the line.
      and color settings can impact overall quality of your scan. The following information can help you decide when you need to set custom resolution and color settings for your scan.
      • Resolution: This setting is measured in dots per inch (dpi). Higher resolution produces higher quality images because the software uses more pixels per inch in the image. The pixels are smaller and capture greater color detail. However, higher resolution settings increase the output file size of the scan. You might want to use a higher resolution setting if you are scanning photos or documents with graphics that require detail. If you are scanning black and white text, higher resolution is not necessary.
        NOTE:Higher resolution settings require more system resources and increase the time required to complete a scan job. If you have an older computer with limited resources, higher resolution files might cause computer issues. If the scan fails at high resolution, try decreasing the resolution setting.
      • Color: Use this setting for scanning high quality color photos or documents that have multiple colors.
      • Black and white: Use this setting to scan text-only documents and for the best OCR results with black text. It provides the fastest scan speed and the smallest scan file sizes.
      • Grayscale: Use this setting for scans that contain continuous-tone or shading, and black and white images. This setting can produce more accurate scans than the Black and White option, but the file size will be larger. Grayscale is the best setting for heavily shaded images.
    NOTE: HP Solution Center versions and options vary depending on your printer. For specific instructions on all the settings the software offers, click the Help button on the screen you are changing settings on.
  5. Click Scan. The scan preview window opens.
      In the scan preview window, you can perform the following actions:
      • Click on the scan to edit it
      • Adjust Color (photo only setting)
      • Rotate the scan
      • Crop the scan
      • Lighten or Darken the scanned image
      • Auto correct flaws in the scan
  6. When the scan completes, perform one of the following actions:
    • Click the Plus sign () on the right side of the window to scan additional pages or add additional photo selections.
    • If you are not satisfied with the scan, click the X icon () to delete the scanned file, and then click Back to try the scan again.
    • Click Finish to save the scanned file.
Follow these steps to scan a text document that you can edit.

Step one: Load the document

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray, if your printer has one.
NOTE:If your printer does not have an ADF and you are scanning a multi-page document, you will need to load each page on the scanner glass one at a time to scan the document.
  1. Make sure that the printer is turned on and that it is connected to the computer.
  2. Load the document.
      Place the document print side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.
      Place a single-page or multi-page document into the ADF tray. The printed side faces up and the top edge goes into the tray first. Adjust the width guides to fit the document.

Step two: Scan the document

  1. Open HP Solution Center with one of the following methods:
    • Click the Windows icon (), click All Programs, click the HP folder, and then click HP Solution Center.
    • Double-click the HP Solution Center icon on your desktop.
      NOTE:If you have more than one HP device installed, double-click the icon for the printer that you are using to scan.
  2. Click Scan Document. The HP Scanning screen displays.
  3. Under Scan Shortcuts, click Save as Editable Text or Text (OCR) to..., depending on your product.
    NOTE:If Save as Editable Text or Text (OCR) to... does not display in the options, your printer did not ship with HP OCR software. You may be able to scan as editable text if you install software from a third-party vendor such as OmniPage, FineReader, TextBridge, or SimpleOCR. HP recommends that you contact the vendor to see if your printer is compatible, and for steps to use the software.
  4. Review the default scan settings for the selected Scan Shortcut, and change any settings as needed.
      To change the basic scan settings
      The Basic Settings contain options to scan from the scan glass or ADF, scan in color, black and white, or grayscale, and save the scan to Paint, Printer, or File, and specify the file type. These settings can vary by product.
      Click the drop-down arrow () for the setting that you want to change, and then select the setting you need.
      To change the advanced Photo/Document settings
      Depending on your printer and scan shortcut selection, the Advanced Photo/Document Settings contain options to adjust the output resolution, save multiple pages as an individual file, change quality and speed settings, and make scan fix adjustments (for example, sharpen or restore faded color).
      Click Advanced Document Settings, and then select the setting you need.
      Click Save to file Save Options to change the following settings (depending on your printer):
      • Specify the location to send saved scans on the computer
      • Edit the file name of the saved scan
      • Specify how the HP software completes the scan action:
        • Opens the scan file
        • Launches Windows Explorer
      Resolution
      Resolution is the density of pixels in a scanned image, measured as dots per inch (dpi), e.g. 1200dpi. If you were to look at a one inch line of the scanned image, resolution is the number of pixels in the line.
      and color settings can impact overall quality of your scan. The following information can help you decide when you need to set custom resolution and color settings for your scan.
      • Resolution: This setting is measured in dots per inch (dpi). Higher resolution produces higher quality images because the software uses more pixels per inch in the image. The pixels are smaller and capture greater color detail. However, higher resolution settings increase the output file size of the scan. You might want to use a higher resolution setting if you are scanning photos or documents with graphics that require detail. If you are scanning black and white text, higher resolution is not necessary.
        NOTE:Higher resolution settings require more system resources and increase the time required to complete a scan job. If you have an older computer with limited resources, higher resolution files might cause computer issues. If the scan fails at high resolution, try decreasing the resolution setting.
      • Color: Use this setting for scanning high quality color photos or documents that have multiple colors.
      • Black and white: Use this setting to scan text-only documents and for the best OCR results with black text. It provides the fastest scan speed and the smallest scan file sizes.
      • Grayscale: Use this setting for scans that contain continuous-tone or shading, and black and white images. This setting can produce more accurate scans than the Black and White option, but the file size will be larger. Grayscale is the best setting for heavily shaded images.
    NOTE: HP Solution Center versions and options vary depending on your printer. For specific instructions on all the settings the software offers, click the Help button on the screen you are changing settings on.
  5. Click Scan. The scan preview window opens.
      In the scan preview window, you can perform the following actions:
      • Click on the scan to edit it
      • Adjust Color (photo only setting)
      • Rotate the scan
      • Crop the scan
      • Lighten or Darken the scanned image
      • Auto correct flaws in the scan
  6. When the scan completes, perform one of the following actions:
    • Click the Plus sign () on the right side of the window to scan additional pages.
    • If you are not satisfied with the scan, click the X icon () to delete the scanned file, and then click Back to try the scan again.
    • Click Finish to save the scanned file.
Follow these steps scan a document or photo, and then attach it to an email message.
NOTE:Your printer might feature additional options for scanning directly to email or directly to a network folder. Review the specific documentation for your printer to see if it supports these options.

Step one: Load the photo or document

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray, if your printer has one.
  1. Make sure that the printer is turned on and that it is connected to the computer.
  2. Load the document or photo.
      When scanning a document you can position it directly on top of the scanner glass or you can use the ADF tray (if your printer has one).
      • Scanner glass
        Place the document print side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.
      • ADF
        Place a single-page or multi-page document into the ADF tray. The printed side faces up and the top edge goes into the tray first. Adjust the width guides to fit the document.
      NOTE:If your printer does not have an ADF and you are scanning a multi-page document, you will need to load each page on the scanner glass one at a time to scan the document.
      Place the photo image side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.
      CAUTION:Do not load photos in the ADF. Use the scanner glass instead to prevent damage to photos and the printer.

Step two: Scan the item

  1. Open HP Solution Center with one of the following methods:
    • Double-click the HP Solution Center icon on your desktop.
    • Click the Windows icon (), click All Programs, click the HP folder, and then click HP Solution Center.
  2. Select the appropriate scan option for the item you are scanning.
    • Choose Scan Document if you are scanning a text document with or without graphics.
    • Choose Scan Picture if you are scanning photos or artwork.
    The HP Scan Shortcuts screen displays with options to change the scan settings.
      If the settings screen does not display before the scan starts, a preference was set to bypass the prompt. To adjust settings, follow these steps to turn the prompt back on.
      1. Cancel the scan, return to the HP Solution Center home screen, and then click Settings.
      2. Click Scan Settings, and then click the appropriate option from the popup menu: Scan Document Settings or Scan Picture Settings.
      3. Select the check box next to Prompt for settings at the time of scan, and then click OK.
      4. Click Home, and then start the scan again.
  3. Click the appropriate option under Scan Shortcuts.
      NOTE:Depending on your printer, not all of the following scan shortcuts will be available.
      Scan shortcutDescription
      Image: Picture to file

      Picture to File
      Scan a photo and save it as a specified file type on your computer.
      Image: Picture to printer

      Picture to Printer
      Scan and print a photo.
      Image: Scan Picture Menu

      Scan Picture Menu
      Scan a photo and choose scan shortcut settings.
      Image: Document to Searchable PDF

      Document to Searchable PDF
      Scan a document that has searchable text.
      Image: Document to Printer

      Document to Printer
      Scan and print a document.
      Image: Text OCR to RTF file

      Text OCR to RTF file
      Use this shortcut to scan a document to an RTF file that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Text OCR to WordPad

      Text OCR to WordPad
      Use this shortcut to scan a document to a WordPad file that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Save as Editable Text

      Save as Editable Text
      Use this shortcut to scan a document as a specified file type that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Document to File (PDF)

      Document to File (PDF)
      Scan a document and save it as a PDF file.
      Image: Document to TIF

      Document to TIF
      Scan a document and save it as a TIF format file.
      Image: Document to File (2 sided original)

      Document to File (2 sided original)
      Scan a document and save it as a two-sided original file.
      Image: Document to File

      Document to File
      Scan a document and save it as a specified file type on your computer.
      Image: Scan Document Menu

      Scan Document Menu
      Scan a document and choose scan shortcut settings.
  4. Review the default scan settings for the selected Scan Shortcut, and change any settings as needed.
      To change the basic scan settings
      The Basic Settings contain options to scan from the scan glass or ADF, scan in color, black and white, or grayscale, and save the scan to Paint, Printer, or File, and specify the file type. These settings can vary by product.
      Click the drop-down arrow () for the setting that you want to change, and then select the setting you need.
      To change the advanced Photo/Document settings
      Depending on your printer and scan shortcut selection, the Advanced Photo/Document Settings contain options to adjust the output resolution, save multiple photos or pages as an individual file, change quality and speed settings, and make scan fix adjustments (for example, sharpen or restore faded color).
      Click Advanced Picture Settings or Advanced Document Settings, and then select the setting you need.
      Click Save to file Save Options to change the following settings (depending on your printer):
      • Specify the location to send saved scans on the computer
      • Edit the file name of the saved scan
      • Specify how the HP software completes the scan action:
        • Opens the scan file
        • Launches Windows Explorer
      Resolution
      Resolution is the density of pixels in a scanned image, measured as dots per inch (dpi), e.g. 1200dpi. If you were to look at a one inch line of the scanned image, resolution is the number of pixels in the line.
      and color settings can impact overall quality of your scan. The following information can help you decide when you need to set custom resolution and color settings for your scan.
      • Resolution: This setting is measured in dots per inch (dpi). Higher resolution produces higher quality images because the software uses more pixels per inch in the image. The pixels are smaller and capture greater color detail. However, higher resolution settings increase the output file size of the scan. You might want to use a higher resolution setting if you are scanning photos or documents with graphics that require detail. If you are scanning black and white text, higher resolution is not necessary.
        NOTE:Higher resolution settings require more system resources and increase the time required to complete a scan job. If you have an older computer with limited resources, higher resolution files might cause computer issues. If the scan fails at high resolution, try decreasing the resolution setting.
      • Color: Use this setting for scanning high quality color photos or documents that have multiple colors.
      • Black and white: Use this setting to scan text-only documents and for the best OCR results with black text. It provides the fastest scan speed and the smallest scan file sizes.
      • Grayscale: Use this setting for scans that contain continuous-tone or shading, and black and white images. This setting can produce more accurate scans than the Black and White option, but the file size will be larger. Grayscale is the best setting for heavily shaded images.
    NOTE: HP Solution Center versions and options vary depending on your printer. For specific instructions on all the settings the software offers, click the Help button on the screen you are changing settings on.
  5. Click Scan. The scan preview window opens.
      In the scan preview window, you can perform the following actions:
      • Click on the scan to edit it
      • Adjust Color (photo only setting)
      • Rotate the scan
      • Crop the scan
      • Lighten or Darken the scanned image
      • Auto correct flaws in the scan
  6. When the scan completes, perform one of the following actions:
    • Click the Plus sign () on the right side of the window to scan additional pages or add additional photo selections.
    • If you are not satisfied with the scan, click the X icon () to delete the scanned file, and then click Back to try the scan again.
    • Click Finish to save the scanned file.

Step three: Attach the scanned item to an email message

  1. Log into your email account, create a new email message, and then click the link to attach or insert a file.
  2. In the pop-up window, browse to the destination on the computer where you saved your scan.
  3. Double-click the name of the scanned file to attach it to the email.
Follow these steps to scan a multi-page text document into a single file.

Step one: Load the document

You can scan from the scanner glass or from the Automatic Document Feeder (ADF) tray, if your printer has one.
NOTE:If your printer does not have an ADF and you are scanning a multi-page document, you will need to load each page on the scanner glass one at a time to scan the document.
  1. Make sure that the printer is turned on and that it is connected to the computer.
  2. Load the document.
      Place the document print side down on the scanner glass, and then position it according to the guides around the glass (usually on the right-front corner or the left-front corner). Close the scanner lid.
      Place a single-page or multi-page document into the ADF tray. The printed side faces up and the top edge goes into the tray first. Adjust the width guides to fit the document.

Step two: Scan the document

  1. Open HP Solution Center with one of the following methods:
    • Double-click the HP Solution Center icon on your desktop.
    • Click the Windows icon (), click All Programs, click the HP folder, and then click HP Solution Center.
  2. Click Scan Document. The HP Scanning screen displays.
    The HP Scan Shortcuts screen displays with options to change the scan settings.
      If the settings screen does not display before the scan starts, a preference was set to bypass the prompt. To adjust settings, follow these steps to turn the prompt back on.
      1. Cancel the scan, return to the HP Solution Center home screen, and then click Settings.
      2. Click Scan Settings, and then click Scan Document Settings.
      3. Select the check box next to Prompt for settings at the time of scan, and then click OK.
      4. Click Home, and then start the scan again.
  3. Click the appropriate option under Scan Shortcuts.
      NOTE:Depending on your printer, not all of the following scan shortcuts will be available.
      Scan shortcutDescription
      Image: Document to Searchable PDF

      Document to Searchable PDF
      Scan a document that has searchable text.
      Image: Document to Printer

      Document to Printer
      Scan and print a document.
      Image: Text OCR to RTF file

      Text OCR to RTF file
      Use this shortcut to scan a document to an RTF file that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Text OCR to WordPad

      Text OCR to WordPad
      Use this shortcut to scan a document to a WordPad file that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Save as Editable Text

      Save as Editable Text
      Use this shortcut to scan a document as a specified file type that you can then edit. You must have Optical Character Recognition (OCR)
      A software program analyzes the shapes of scanned characters and determines which letters they resemble most. Then the software creates a text file with this information.
      software from HP or a third-party vendor (OmniPage, FineReader, TextBridge, SimpleOCR) installed on your computer to save the text as editable.
      Image: Document to File (PDF)

      Document to File (PDF)
      Scan a document and save it as a PDF file.
      Image: Document to TIF

      Document to TIF
      Scan a document and save it as a TIF format file.
      Image: Document to File (2 sided original)

      Document to File (2 sided original)
      Scan a document and save it as a two-sided original file.
      Image: Document to File

      Document to File
      Scan a document and save it as a specified file type on your computer.
      Image: Scan Document Menu

      Scan Document Menu
      Scan a document and choose scan shortcut settings.
  4. Review the default scan settings for the selected Scan Shortcut, and change any settings as needed.
      To change the basic scan settings
      The Basic Settings contain options to scan from the scan glass or ADF, scan in color, black and white, or grayscale, and save the scan to Paint, Printer, or File, and specify the file type. These settings can vary by product.
      Click the drop-down arrow () for the setting that you want to change, and then select the setting you need.
      To change the advanced Photo/Document settings
      Depending on your printer and scan shortcut selection, the Advanced Photo/Document Settings contain options to adjust the output resolution, save multiple pages as an individual file, change quality and speed settings, and make scan fix adjustments (for example, sharpen or restore faded color).
      Click Advanced Document Settings, and then select the setting you need.
      Click Save to file Save Options to change the following settings (depending on your printer):
      • Specify the location to send saved scans on the computer
      • Edit the file name of the saved scan
      • Specify how the HP software completes the scan action:
        • Opens the scan file
        • Launches Windows Explorer
      NOTE:To specify each scan to save as an individual file, select Create one file per scanned page when choosing the multi-page format in the Save to file Save Options.
      Resolution
      Resolution is the density of pixels in a scanned image, measured as dots per inch (dpi), e.g. 1200dpi. If you were to look at a one inch line of the scanned image, resolution is the number of pixels in the line.
      and color settings can impact overall quality of your scan. The following information can help you decide when you need to set custom resolution and color settings for your scan.
      • Resolution: This setting is measured in dots per inch (dpi). Higher resolution produces higher quality images because the software uses more pixels per inch in the image. The pixels are smaller and capture greater color detail. However, higher resolution settings increase the output file size of the scan. You might want to use a higher resolution setting if you are scanning photos or documents with graphics that require detail. If you are scanning black and white text, higher resolution is not necessary.
        NOTE:Higher resolution settings require more system resources and increase the time required to complete a scan job. If you have an older computer with limited resources, higher resolution files might cause computer issues. If the scan fails at high resolution, try decreasing the resolution setting.
      • Color: Use this setting for scanning high quality documents that have multiple colors.
      • Black and white: Use this setting to scan text-only documents and for the best OCR results with black text. It provides the fastest scan speed and the smallest scan file sizes.
      • Grayscale: Use this setting for scans that contain continuous-tone or shading, and black and white images. This setting can produce more accurate scans than the Black and White option, but the file size will be larger. Grayscale is the best setting for heavily shaded images.
    NOTE: HP Solution Center versions and options vary depending on your printer. For specific instructions on all the settings the software offers, click the Help button on the screen you are changing settings on.
  5. Click Scan. The scan preview window opens.
      In the scan preview window, you can perform the following actions:
      • Click on the scan to edit it
      • Rotate the scan
      • Crop the scan
      • Lighten or Darken the scanned image
      • Auto correct flaws in the scan
  6. When the scan completes, perform one of the following actions:
    • Click the Plus sign () on the right side of the window to add additional pages to the scanned file.
    • If you are not satisfied with the scan, click the X icon () to delete the scanned file, and then click Back to try the scan again.
    • Click Finish to save the scanned file.
Use one of the following methods to scan a document from programs in the Windows 7 operating system. You can scan using the following methods with or without the Full Feature HP software installed on your computer.
NOTE:Some of these methods might not work, depending on the printer and your connection type. For instance, if the printer connects to the computer over a network you might only be able to scan using the Embedded Web Server (EWS). Try one of the other methods if the first method you tried did not work.
To scan a document using Windows Live Photo Gallery in Windows 7, follow these steps.
NOTE:Before you begin, make sure that the printer is connected to your computer.

Video of scanning with Windows Live Photo Gallery

The following video demonstrates how to scan with Windows Live Photo Gallery in Windows 7.
If you have trouble viewing the video or to view the video in a different size, view the video on YouTube .
  1. Click the Windows icon (), click All Programs, and then click Windows Live Photo Gallery.
    NOTE:If Windows Live Photo Gallery does not appear in the list of programs, you can go to the Microsoft Web site to download it, or try the next method.
  2. Click File, and then click Import From Camera or Scanner.
  3. Click the product you are using to scan, and then click Import.
  4. Make any desired setting changes, and then click Scan.
The following scan options and file types are available when you scan with drivers in Windows.
Scan Options
Picture: Color, Grayscale, Black and white
Text: Color, Grayscale, Black and white
Custom Settings

  • Contrast or Brightness adjustment
  • Resolution (75 - 4800 dpi, within the limits of the scanner model)
  • Picture type (Color, Grayscale, Black and White)
Supported file types
.bmp - Bitmap Image File
.jpg - JPG Image File
.tif - Tagged Image File
.png - Portable Network Graphics File
To scan a document using Paint in Windows 7, follow these steps.
NOTE:Before you begin, make sure that the printer is connected to your computer.

Video of scanning with Paint

The following video demonstrates how to scan with Paint in Windows 7.
If you have trouble viewing the video or to view the video in a different size, view the video on YouTube .
  1. Click the Windows icon (), click All Programs, click Accessories, and then click Paint.
  2. Click the Paint button (), and then click From Camera or Scanner.
  3. Make any desired setting changes, and then click Scan.
The following scan options and file types are available when you scan with drivers in Windows.
Scan Options
Picture: Color, Grayscale, Black and white
Text: Color, Grayscale, Black and white
Custom Settings

  • Contrast or Brightness adjustment
  • Resolution (75 - 4800 dpi, within the limits of the scanner model)
  • Picture type (Color, Grayscale, Black and White)
Supported file types
.bmp - Bitmap Image File
.jpg - JPG Image File
.tif - Tagged Image File
.png - Portable Network Graphics File
To scan a document using Windows Fax and Scan in Windows 7, follow these steps.
NOTE:Before you begin, make sure that the printer is connected to your computer.

Video of scanning with Windows Fax and Scan

The following video demonstrates how to scan with Windows Fax and Scan in Windows 7.
If you have trouble viewing the video or to view the video in a different size, click here to play the video on YouTube.
  1. Click the Windows icon (), click All Programs, and then click Windows Fax and Scan.
  2. Click New Scan.
  3. Make any desired setting changes, and then click Scan.
The following scan options and file types are available when you scan with drivers in Windows.
Scan Options
Picture: Color, Grayscale, Black and white
Text: Color, Grayscale, Black and white
Custom Settings

  • Contrast or Brightness adjustment
  • Resolution (75 - 4800 dpi, within the limits of the scanner model)
  • Picture type (Color, Grayscale, Black and White)
Supported file types
.bmp - Bitmap Image File
.jpg - JPG Image File
.tif - Tagged Image File
.png - Portable Network Graphics File
Follow these steps to scan a document from the printer's Embedded Web Server (EWS)
Embedded software that allows you to view printer status information, change settings, and manage the printer from your computer.
.
NOTE:The printer must be connected to a wired (Ethernet) or wireless network to access the EWS. You cannot access the EWS with a USB connection.

Step one: Get the printer IP address

In order to access the EWS, you will need to know the IP address
A numeric code that uniquely identifies a device, like a computer or a printer, on a network.
assigned to your printer on your network. You can find your printer's IP address in multiple ways, though options vary by printer.
  • Press the Wireless button on the printer control panel to view the network settings.
  • Access the Network menu on the printer control panel.
  • Print a network configuration page or wireless network test page.
For more details on these options or detailed instructions to find your printer's IP address, click here to go to the support page for your printer and search for steps to print a network configuration page or to access network information on the control panel.
    If you are prompted for additional information, use the following steps to access your printer support page.
    1. Type your printer's name and number in the search box, and then click Next.
    2. If necessary, select your model in a list of similar printers.

Step two: Access the EWS

  1. In a Web browser such as Internet Explorer or Google Chrome, open a new window or tab.
  2. In the address bar, type the product IP address given on the test page, and then press Enter on your keyboard.
    Figure 2: Example IP address in the browser address bar
    Image: Example IP address in browser address bar
    The EWS\Printer information page opens.
      If a 'There is a problem with this website's security certificate' message displays in the Web browser when you try to open the EWS, or when you navigate within the EWS, click ' Continue to this website (not recommended)'.
      NOTE:Choosing ' Continue to this website (not recommended)' will not harm your computer while you navigate within the printer's EWS. If you encounter this error outside of your HP printer's EWS, your computer could be at risk.
      If the Web browser fails to open the EWS after you click ' Continue to this website (not recommended)', refresh the browser window.
  3. Continue to the next step.

Step three: Scan with the EWS

  1. Browse to the Scan tab of the EWS.
    NOTE:Webscan might need to be enabled before you try to scan. Click the Settings tab and locate Webscan under administrative tools to enable the function.
  2. Specify the document type, color preference, paper size, resolution, quality, and brightness.
  3. Click Start Scan.
HP Officejet 6310 All-in-One Printer

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